Hi world! We’re looking for an Office Assistant in our San Francisco headquarters. If you love working with weird folks and strange requests every day, this is the position for you.
We are currently looking for a full time office assistant. The office assistant is primarily responsible for making sure the office runs smoothly on a daily basis – this includes but is by no means limited to the following:
Reception: Priority #1 is to open the office in the morning and answer the phones. The OA is the face of Mekanism and maintains a presence on both floors, receiving guests and deliveries, and answering the main phone line throughout each business day.
Office & Kitchen Organization & Inventory: The OA is responsible for keeping the office organized, clean and well stocked. We have an average of 40 employees in house at all times on two separate floors.
Executive Assistance: The OA is to serve as an executive assistant to the four company partners. This includes booking travel, scheduling meetings in and out of the office, making reservations, ordering gifts, getting lunch and whatever else may arise.
Scheduling: Mekanism is largely a project-based agency, therefore the OA must be aware of our many works in progress. Managing calendars for our meeting rooms is an integral part of the OA’s role. This includes being aware of changing needs and communicating with all levels of staff to keep everyone’s schedules running smoothly.
Budgeting: The OA is responsible for managing budgets – this includes but is not limited to events, travel, kitchen inventory, lunches, and office supplies.
DESIRED SKILLS & EXPERIENCE
◦ Passion for the industry, competitive spirit, motivated to learn and grow
◦ Strong organization and planning skills
◦ Experience in an office assistant/manager role
◦ Calm and tactful under pressure
◦ Professionalism, poise, diplomacy and self-confidence to take on difficult issues
◦ Discretion about private and confidential matters
◦ A confident people person – event/party planning experience a plus
◦ Problem solver who is eager to help out and doesn’t mind random requests
◦ Sense of humor is a MUST
Over the last 10 years, we have launched killer projects for clients including eBay, Pepsi, Gap, DKNY, Virgin America, Stella Artois, Axe, Tostitos, Microsoft and many others. We are an integrated agency that tackles problems for brands starting with creative strategy and ideation, offering world-class in-house production services (live action, animation, interactive and post), all the way through social media syndication (our answer to distribution). Regardless of format, our focus is on telling brand stories and building communities. Please check out our work at mekanism.com.
Please apply via jobs.mekanism.com and submit your resume and cover letter. Make sure to mention “Office Assistant” in your CL. Good luck.
Here is a photo of some of us from last Halloween, but that is considered quite tame for this office.