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We’re hiring! Office Manager wanted
Written by Mekanism at 2:59 pm • Uncategorized

We are currently looking for a full time office manager. The office manager is primarily responsible for making sure the office runs smoothly on a daily basis – this includes but is by no means limited to the following:

Reception: Priority #1 is to open the office in the morning and answer the phones. The OM is the face of Mekanism and maintains a presence on both floors, receiving guests and deliveries, and answering the main phone line throughout each business day.

Office & Kitchen Organization & Inventory: The OM is responsible for keeping the office organized, clean and well stocked. We have an average of 45 employees in house at all times on two separate floors.

The OM should take an active role in keeping up the appearance of our office. The OM is also responsible in managing the general office supply and kitchen/food budget.

Executive Assistance: The OM is to serve as an executive assistant to the four company partners. This includes booking travel, scheduling meetings in and out of the office, making reservations, ordering gifts, getting lunch and whatever else may arise.

Scheduling: Mekanism is largely a project-based agency, the OM must be aware of our many works in progress. Managing calendars for our meeting rooms is an integral part of the OM’s role. This includes being aware of changing needs and communicating with all levels of staff to keep everyone’s schedules running smoothly.

Social Events:  The OM manages social events that happen throughout the year, including but not limited to our annual holiday party and offsite company summit. On a more regular basis the OM plans birthday parties and manages the Social Committee, a team of very dedicated social planners.

QUALIFICATIONS

◦       Passion for the industry, competitive spirit, motivated to learn and grow

◦       Strong organization and planning skills

◦       Experience in an office assistant/admin role; phone skills a plus

◦       Calm and tactful under pressure

◦       Professionalism, poise, diplomacy and self-confidence to take on difficult issues

◦       Discretion about private and confidential matters

◦       A confident people person – event/party planning experience a plus

◦       Problem solver who is eager to help out and doesn’t mind random requests

Apply here.

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